EuroPython planning meeting #3

When:	18:00, 2007-03-21
Where:	#europython
Who:	arigo, mwh, bea, pedronis, lac (aiste sent her apologies; she was ill)

1. State of Call for Proposals:

adjusted version ready on the wiki, using the "themes" as was discussed on the mailinglist
needs some "shrinking" so it is less wordy, hacking done after the meeting (move text of lightning taks and open space to separate pages)
send out on friday after some more indico work has been done by mwh
also people signed up for the program@europython.org, the group sharing responsibility for all talks and sessions. Current people are people that have expressed an interest in track chairing or partly track chair. mwh will set up the list and email the people we felt had signed up for this.

because Aiste could not participate in this meeting no costs for catering, eastern europe information regarding grants was reported. This point is postponed until after 14-15th of April (deadline for opening registration is 1st of May) which is when the RuPy conference takes place. We will look at their fall out and pricing and by that time we should also have a clear picture of all costs.
we will however publish the 100 euro normal registration fee on the website so that people will have some reference information.

we are seeking a person responsible for the sponsor work (contacting and recruiting sponsors) (mwh to ask Paul Everitt and ZEA partners if they can help out or know people that could help out)
is Google interested in sponsoring this year as well? mwh to ask Bene to check this out.
bea will check with Steve Holden if he has any ideas of sponsors or people helping with sponsor contacts

mwh recieved mail from PSF asking what kind of help the PSF could offer EP2007
some ideas was discussed in the meeting: - financial backing - sharing of sponsor details - grants and support for flight tickets and such for people wanting to join from the US - represent/participate at EP 2007 with a booth
mwh to summarize these ideas and email back to them - asking if they want to continue the dialogue on the PSF mailinglist

this was provisionally decided for "same time next week", i.e. 2007-03-28 18:00
but we will try to ask on the mailinglist for a better time when Harald, Nicolas and others might be able to participate
in an attempt to be more organized, there's a placeholder page for an agenda here: http://wiki.python.org/moin/EuroPython/2007/IrcMeetings/IrcMeeting4