Nick->Real Name Key :)

Agenda

1. Discuss and decide on tracks to offer (trackchairs) (so far: education track, lightning talk)

   Decision: three main tracks: lang+lib/web/science+refereed Also an parallel Open Space track where we will encourage agile, games, educ and such to enter.

   Trackchairs:

   • lang+lib: pedronis (but he needs a co-chair - Bea will try to recruit one)
   • science+refereed: benedicte (XXX Michael - is this his name??) and arigo
   • web: no track chair yet - mwh will try to recruit
   • open space: bea + need to recruit co-chairs (nicolas for the education parts that could go here?, others?)
   • lightning talks: Harald

   This fits the facilities in Vilnius: we will have 1 large room and 3 "smaller" rooms

2. Discuss and decide on timeline suggested

   Decision:

   9th of March         Track chairs and conference organization (roles) decided upon.
   16th of March        Call for proposals out
                        Website updated and "up and running"
   16th of April        Keynotes announced
   1st of May           Registration opens
   18th of May          Call for proposals closed
   25th of May          Launch of schedule (talk abstracts accepted and notified)
   31st of May          Early bird registration closes
   25th of June         Normal registration closes
   2nd of July          Online registration closes
   9-11th of July       Conference starts
   12-14th of July      Post sprints
   

   Decisions:

   • mwh and Bea will work on the call for proposals early next week (12-14th of March)
   • mwh will talk to Nicolas and Paul regarding if they can make the deadline (16th of March) for updating website (note that they only need to validate the date - they can sort out infrastructure needed)
   • keynotes: Guido have accepted, ideas for more keynotes were discussed (SteveA had several ideas and will check these, mwh and Bea will also check) - this needs to be discussed on the mailinglist - trawling for good ideas.

3. Organization/roles:

   • local organizer: Aiste
   • program chair: mwh
   • conferencier/lightning talks: Harald
   • webwork: Paul, Nicolas
   • registration/budget: ? (mwh and Aiste will check)
   • track chairs: pedronis, arigo, benedicte, bea, nicolas,
   • helping out/misc work: thisfred, John Pinner

4. Next meeting: one week from now: 14th of March/18:00 #europython